Email Migration Suite
Office 365 migrations made simple
SkyKick Application Suite
Orchestrate uses an integrated application suite consisting of three products that work together to help you plan, move and set up your email migration.
Web Planner
It's time consuming and costly to gather the information required to easily complete an SOW and develop the migration plan. SkyKick's Web Planner is a fast, easy-to-use sales assessment, planning, and configuration application designed to help streamline the process for you and your customers.
No migration or Office 365 experience required
Easy experience - less back and forth with client
No on-site visits required
| Product Features |
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1. Email AssessmentOur first step in the planning process is to analyze your email environment. Starting simply with an e-mail address and password, Our Web Planner determines the email server protocol and settings, and assesses system accessibility. |
2. Mailbox DiscoveryGoodbye Spreadsheets! The application automatically analyzes the source system's email architecture, normalizes it, and then displays the results. View and edit mailboxes, distribution groups, aliases, and shared mailbox with minimal effort. |
3. Fancy ModeOrchestrate can easily handle complex email scenarios with no programming required! We can do advanced migration operations like cross-mailbox data migrations, and advanced email routing in just a few simple clicks. |
4. Office365 LicensingWe can assign the right licenses to each user with one click. No Office 365 expertise or sign-in required. |
Migration Sync
After the plan has been submitted, SkyKick's Migration Sync technology orchestrates the entire migration project, keeping all the critical pieces in sync. It even automatically adjusts if you or the customer want to change the date. The application first syncs all your data to virtually eliminate data migration risk. Combined with DNS Sync, we've decoupled the data move from the DNS changes so we can start migrating the moment you've finalized your client's plan. We do all the provisioning for you, ensuring a safe and efficient transition -- from project planning to migration completion.
Zero Downtime
Managed by SkyKick (enjoy your weekend)
Greater flexibility and control
Seamless on-premise migrations
| Product Features |
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1. Server SyncSkyKick syncs the data before, during, and after the cutover date. This virtually eliminates data migration risk and provides one of the fastest, most flexible, and easiest migration solutions on the market. |
2. DNS SyncDNS Sync manages the Office 365 domain redelegation process, accelerates the DNS propagation across the Internet, and is optimized to ensure zero downtime. If required, you can perform the DNS changes manually at the system-selected times within the DNS settings page. |
3. Account and User ProvisioningMigration Sync provisions the Office 365 account and assigns licenses to users according to the migration plan created in the Web Planner. It even assigns POR and Delegated Admin access. |
SkyKick Outlook Assistant
And last, but not least, the SkyKick Outlook Assistant addresses many of the last-mile challenges that make or break the overall migration experience. SKOA is a lightweight client app that works in conjunction with Migration Sync to finalize the migration. It automatically sets up Outlook and retains Outlook extras like Address Autocomplete and Email Signatures. It also performs local PST migrations, and ensures timely transfer of all the company's email data.
Easiest transition for employees
No more desktop to desktop
Enables easy POP3/IMAP migrations
Overcome network bandwidth limitations
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1. Office 365 SetupThe SkyKick Assistant automatically sets up the new Outlook profile to work with Office 365. It's basically hands free for end users. |
2. Outlook ExtrasFor the end users, setting up their Outlook means more than just connecting to Office 365. They rely on their personalized settings in Outlook to help them work more efficiently. SKOA retains things like signature blocks, Address Autocomplete (NK2), and PST data stores. End users are happier and spend less time re-customizing Outlook and more time being productive. |
3. Local PST MigrationSKOA is the easiest and most cost-effective way to do a local POP3/IMAP migration. The Assistant automatically communicates with Migration Sync to ensure that non-duplicated PST data is migrated seamlessly over. |
4. Network OptimizationSKOA helps alleviate network bandwidth limitations in three ways. First, setup+sync is automatically started overnight when more bandwidth is available. Second, we measure network bandwidth and provide advanced settings to limit local data migration by size or date. Finally, users can also migrate from home, reducing centralized demand on business networks. |
- Computer must be running Windows 7 or greater operating system
- Have a minimum of 4 gigabytes of RAM
- Mailbox can not be larger than 10 GB of data
At this time, we do not provide migration remote office service in Cincinnati for Mac OS machines. However you can still login and access your Office 365 account online and import your local file to your new account manually.
While the factors above will affect the speed of your migration, we can still use our automated assistant to provide our migration services to you albeit at a slower rate. The sooner you sign up and install the client ahead of your migration, the better.
No. Our migration assistant allows for your mail to be transferred in the background prior to the actual changeover taking place. The actual migration/cutover is scheduled to occur after PST allowing you to have uninterrupted access to your mails. Get Office 365 for a midsize business in Cincinnati, a small employer in NYC or an enterprise in Houston - your migration experience will be seamless wherever you are.
At this time Office 365 and Office Suite 2013 DO NOT allow for Gmail and Outlook accounts to work seamlessly as they did in the past with onsite exchange servers.
When you use our supplemental migration service, all folders will be transferred along with your mail as long as they are a part of the same single primary PST folder associated with your email address. If you have a separate PST folder created and attached to your Outlook for viewing, you must manually migrate that folder to work with the new Exchange/Office Online.
Our Cincinnati IT service team recommends that you use at least Office 2010 to take full advantage of all the features in Exchange Online. Using a version earlier than this will cause latency issues.
While you will not lose any addresses, you WILL loose your auto-fill cache with our assisted tool. The reason is because this cache will still point to old addresses and not yet associate your address with its new location.
While the majority of our mailbox migrations have a 98% success rate, there are some instances, which require further assistance from us. This is almost always because:
- The correct password was not entered or the SkyKick SKOA assistant was not downloaded early enough in the process
- The computer was not left on/ it was set to sleep during the migration process causing some documents to not migrate over
- The Outlook account had more than one email account set up locally on the PC.
- The operating system or Outlook version did not meet the minimum requirements for migration.
Clear your auto complete cache under options in your Outlook account. If the problem still persists please use your Exchange Online portal until your issues with your local Outlook are corrected.
Exchange Online is part of a suite of Microsoft Office Online products designed to streamline your business, enhance your communications capabilities, and reduce your overall technology costs. If you would like to learn about supplemental support services and/or our full Office 365 SMB Cincinnati product subscription, please contact us for additional information.
Yes. And no. While you can still connect with Office 2007, you can’t take full advantage of this product because it wasn’t designed for full functionality with those email clients. As of April 2014, Windows XP is no longer supported by Microsoft and as such becomes a security risk for your business. For most businesses, email is too important for this level of risk.
We can include an upgraded Microsoft Office 365 subscription at an additional monthly cost. Please contact us for additional information
Absolutely. Microsoft Exchange Online is a best in class business platform with 99.9999% uptime reliability, backed by Microsoft and Orchestrate support professionals. We have bet our business on it. You should too!
Typical Migration Timeline
Whether you're migrating a 5 person company, or a 200 seat account, Orchestrate via skykick gives you the flexibility and control to successfully migrate your email with ease. The SMB Migration Suite dynamically manages all aspects of the project to ensure that you are always in the loop and the entire project stays on track. Here's a timeline and process overview for a typical Orchestrate migration project using our skykick migration tool.
Work with Point of Contact to create migration plan
Employees download SkyKick migration assistant
Your organization enjoys a seamless transition to office 365
Web Planner
Help you create and communicate the project plan with ease.
Server Sync
Data synced early to ensure you hit your date
DNS Sync
Mix record Switched with Zero downtime
SkyKick Assistant
Outlook Set up + Local Data in Office 365
Our full migration includes
| Data/Settings | POP3 | IMAP | SBS 2003-2011 | Exchange 2003-2013 | |
|---|---|---|---|---|---|
| Massive Mailboxes (50GB+) | |||||
| Calendar | |||||
| Contacts | |||||
| Allias/Distribution Group | |||||
| Public Folders | n/a | n/a | n/a | ||
| Public Folder Permission | n/a | n/a | n/a | ||
| Shared Mailboxes | n/a | n/a | n/a | ||
| Tasks | |||||
| Journal | |||||
| Outlook Profile | |||||
| Additional PSTs | |||||
| Address Autocomplete | |||||
| Categories | |||||
| Flags | |||||
| Signature Block | |||||
| Mail/Calendar Permissions | n/a | n/a | n/a | ||
| Rules | - | - | - | - | - |
Our Skykick migration tool can move data from virtually any on-premise or hosted POP3/IMAP/Exchange email system. Combined with depth of content, data, and settings moved, Our Server Sync and SkyKick Outlook Assistant products work together to move customer data and settings seamlessly. Please refer to the chart to see how we move different data types. We don’t utilize DirSync integration when performing the migration. If you require DirSync configured permanently for business reasons, we recommend you set it up prior to finalizing your migration order. Our SkyKick migration tool supports migrations from Lotus Notes, GroupWise, or Zimbra on a case-by-case basis. Please call Orchestrate to learn more.
What Our Partners Are Saying
Automated migration does not currently pull calendar data from BlueTie email accounts
Work with Point of contact to create migration plan
Employees download SkyKick migration plan
Your organization enjoys a seamless transition to office 365
Web Planner
Help you create and communicate the project plan with ease.
Server Sync
Data synced early to ensure you hit your date
DNS Sync
Mix record Switched with Zero downtime
SkyKick Assistant
Outlook Set up + Local Data in Office 365